In short: the cost per location typically decreases as you add more sites, often with volume-based discount tiers. Always check what is included in the fee and calculate the annual total based on your projected number of locations.
The cost per location is never linear
Most multi-location tool providers offer volume discounts: the cost per individual site drops as the number of locations increases (common tiers at 10, 25, 50+ sites), making digital transformation increasingly affordable as you scale.
What the subscription fee typically includes
A multi-location fee usually covers: centralized management of QR codes/menus/reviews for every site, a dashboard providing a bird's-eye view of all locations, and the ability to assign specific roles and permissions (store managers, staff) for each one.
Annual vs monthly: the impact on total cost
Choosing an annual plan instead of a monthly one typically results in a significant discount (often around 20-25%) in exchange for a larger upfront commitment: a strategy that makes sense especially if you have already validated the tool at one location before rolling it out to the rest.
The cost of fragmented management
Before looking only at the tool's subscription fee, it is worth calculating the current cost, in man-hours, of managing each site separately using different tools or manual processes—a cost that is almost always higher than a centralized tool's fee, just less visible because it is spread over time.
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Centralized billing: a crucial detail for accounting
For those managing group accounting or franchises, receiving a single invoice instead of one per location reduces administrative workload—a detail often overlooked when choosing a provider, but one that saves real administrative hours over time.
How to negotiate better terms once you hit a threshold
Many providers are willing to discuss custom terms (extra discounts, a dedicated account manager) when the number of locations exceeds dozens: it is always worth asking explicitly rather than automatically accepting the standard price list designed for smaller clients.
The activation cost for each new location
In addition to the recurring fee, check if there is a one-time cost to activate each new site (setup, training, initial configuration): for businesses opening new locations frequently, this recurring cost can weigh as much as the monthly fee itself during the first year of each launch.
Frequently Asked Questions
What is included in the fee?
Centralized management of QR codes, menus, and reviews per location, plus an overview dashboard.
Where can I see the prices?
On our plans page.
What should I ask about discounts?
Ask about volume tiers and whether they apply to locations added later.
How can I try it?
With a 14-day free trial. Discover our page for chains and multi-location businesses.
3 Steps to take today
- Count your current and future locations.
- Request the total annual cost.
- Test it at two locations.
